CIS Policy for Costs associated with Seminar Speakers

CIS will reimburse travel by airplane to Rochester plus one night in a hotel and food for seminar speakers. This includes things like airport parking, taxi, etc.

 If the air travel is going to exceed $500.00 or the individual wishes to stay multiple days overnight in a hotel or the individual wishes to rent a car, permission must be obtained from the Center Director in advance of the visit.

Sometimes visitors wish to drive instead of take an airplane. If the cost of driving will exceed the cost of air travel, then we will generally reimburse only the amount of the equivalent air ticket.

Please also assure the speaker’s hotel is reserved by Angie, so that we get the RIT rates (if the speaker wishes to stay elsewhere, we will reimburse only the standard RIT Rate).  

When possible we will want to take our speaker to lunch or dinner.  For these seminar meals, the Center will reimburse the cost of the speaker’s meal, the single faculty or staff who is hosting the speaker’s meal and the meals of any students in attendance at the meal (please generally keep to 2 or 3 students).  We do not have adequate funds to reimburse the other faculty and staff who may attend the dinner at this time.

We accept only original receipts for everything (and airfare/car rental receipt showing PAID) as we do for all reimbursements.