Procedures for Card Custodians

WHAT YOU WILL NEED:

• Blank copies of the Terms & Conditions Agreement Form.
• Blank copies of the Procurement Card Log.
• A reference copy of the RIT Procurement Card Guide.
• PaymentNet posting schedule (FY07 not yet available)
• Tax Exempt Certificate (see an Administrator is you need one)

PROCEDURES:
A)    Check the Terms & Conditions Card User Listing to see that a user has signed the CIS Terms & Conditions Agreement Form for use of the RIT JP Morgan Chase Procurement Card.  Alsom be sure the user has seen or reviewed the RIT Procurement Card Guide.

B)    Have card users follow the CIS Procurement Card Procedures for Card Users (they should fill out the log themselves, and return all receipts to you as required).  Report any failure to comply to a CIS Procurement Card Administrator for PaymentNet.

C)    For extended use cards refer to the CIS Procurement Card Procedures for Extended Use Cards.  Be sure to obtain a completed Procurement Card Log for PaymentNet a day or two prior (generally Monday) to the PaymentNet posting date.   Report any missing information to a CIS Procurement Card Administrator for PaymentNet.

D) Questions?  Check Pro-card FAQ's

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